Assistant Camp Director

Description

Hidden Villa Farm and Wilderness Preserve is seeking an energetic, responsible team player for the position of Assistant Camp Director. Hidden Villa is a non-profit, public benefit corporation with a 60-year history, focusing on environmental education. We use our organic farm, wilderness, and community to teach and provide opportunities to learn about the environment and social justice. Hidden Villa stretches over 1600 acres of open space in the foothills of the Santa Cruz Mountains, about 40 miles south of San Francisco. (Women and BIPOC are strongly encouraged to apply.)

Our mission is to foster educational experiences that build connections and inspire a deeper appreciation and respect for nature, food, and one another

 Position Title: Assistant Camp Director

Reports to: Camp Director

Exempt/ Non-Exempt: Exempt

About the Position

The Assistant Camp Director is an integral part of our Camp Leadership Team and will be essential in serving Hidden Villa’s mission while assisting in the implementation of a quality and safe summer program. The Assistant Camp Director will be in charge of keeping track of registration information, camp payments, camp rosters, and will be in constant communication with families about all things camp related alongside the Camp Director. This person will also take an active role in planning camp staff training in collaboration with other supervisors, support the overall operation of the summer program, and model a high level of professionalism for the seasonal staff. 

Key Responsibilities

General

  • Function as part of the leadership team to implement all Summer Camp operations.
  • Collaborate across all organizational departments to ensure the Hidden Villa Mission is being met and Summer Camp is successful and relevant for the communities in the Bay Area.
  • Promote an atmosphere for developing good morale and well-being among camp.

Registration and Customer Relations 

  • Build and manage all aspects of camp registration using Ultra Camp software. Communicate with families about the registration process ensuring that all necessary forms are in place before a child starts camp, including up to date physicals, immunization records and registration packets.
  • Notify parents/ guardians of campers about session dates and any program updates.
  • Manage the application and administration of scholarship funds to camper families to ensure equitable access.
  • In coordination with the Communications Department and Summer Camp Director, plan, design and deliver outreach and marketing materials for the Summer Camp Programs.

Staff Management and Supervision 

  • Implement strategies to recruit, hire, and onboard diverse and skilled candidates for summer positions
  • Manage staff personnel files ensuring they are up to date and all certifications are valid.
  • Assist with orientation, training, and mentorship of summer camp staff. Serve as a model for best practices, offer coaching and guidance, assisting with planning and delivering professional and leadership development training, and contributing to both formal and informal program and performance evaluation. 
  • Act as a key player in problem solving staff issues, discipline and parental concerns.
  • Build rapport and provide leadership to seasonal staff including regular check in’s.

Risk Mitigation and Systems Maintenance

  • Work in tandem with the health coordinator and Summer Camp Director to ensure all health and safety protocols align with ACA and local health code standards.
  • Review, update and create risk mitigation policy for general emergency action plans and key specialty areas.
  • Manage incident and accident report protocol and documentation procedures.
  • Monitor safety and ensure adherence of policies as they pertain to the supervision of campers and staff.
  • Respond in a leadership role during emergency situations.

Candidate Qualifications

  • Minimum of 2 years of Summer Camp leadership experience preferred. Should include experience in youth program development and implementation, summer camp operation, staff supervision; work with youth, teens, families and parent relations.
  • Working knowledge of Ultra Camp Management Software
  • Must be computer literate with a proficiency in MS Office, G-Suite and database applications.
  • Healthy communication skills
  • Manage physical and emotional risk and safety for all of camp. Assume leadership in emergency situations
  • A self-starter who is able to work independently and pay attention to detail under pressure and shifting priorities.
  • Ability to maintain confidentiality in matters of sensitivity
  • Ability to develop and teach workshops
  • Ability to coach and give feedback to a diverse staff and age range of campers
  • Strong commitment to social justice
  • Experience responding to emergency situations
  • CPR and First Aid Certification or willing to obtain
  • Must possess a valid driver’s license and clean driving record 
  • On call duties during the Summer Camp season, including living on-site
  • Spanish language fluency strongly preferred, not required
  • At least 25 years of age

Terms of Employment

This is an exempt position scheduled to start January 2023. The compensation package includes an annual salary of $64,480 and a benefits package that includes vacation, sick leave, medical, dental, vision, acupuncture/chiropractic and retirement benefits. Year-round, exempt summer staff are also entitled to 2 weeks (10 working days) off after the conclusion of summer camp in addition to regularly accrued time-off, to be coordinated with their supervisor.  The Assistant Camp Director is expected to live onsite throughout the summer months and year-round housing is available on the property for this position. Occasional weekend, evening work, and overnight work required and extended hours during the summer season. The Assistant Summer Camp Director is required to be on-call and onsite while campers are onsite during the Summer Camp season.

Hidden Villa is committed to creating a more diverse, equitable and inclusive organization at all levels. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

How to Apply

Email cover letter, resume and references to [email protected].

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